Tree Removal RFP

The City of Livingston, Parks Department is seeking formal quotes for the removal of approximately 15 boulevard trees throughout Livingston.  These trees vary in size from 15” – 32”.

Due to the technical nature of the work around houses, streets, sidewalks, and citizens, experienced and knowledgeable contractors shall be Certified Arborists through the International Society of Arboriculture.  In addition, a Certified Arborist must be on site while work is being completed.  The Certified Arborist on site shall have over 5 years’ experience in the field of tree work and pruning. 

Scope of Work

Contactor agrees to furnish all labor, equipment, supervision, expertise and cleanup necessary for the tree removals outlined in this quote.

All of the trees to be removed are in high use areas. Special care should be taken to protect pedestrians who may wander into or close to the work area.  Having a grounds person on site to control the work zone is highly recommended.  Work shall be done with all reasonable care to protect other trees, grounds, irrigation, curbs, sidewalks, utilities, on or adjacent to work site.  Any damage to property as a result of the contractor’s operations shall be the responsibility of the contactor.  The contractor should report immediately in writing to the Parks Superintendent that an incident has occurred.

Stump grinding shall be completed as part of this project.

Trees to be Removed

Trees to be removed are listed below with their address/location, species, and DBH. Trees to be removed are also marked with a white dot on the north side of the tree between knee height and DBH.

Removal Requirements

Removal work will take place in a workman like manner in accordance with current ANSI Z133.1Safety Standards.  The contractor shall maintain site superintendence at all times during tree removal operations.

The contractor shall so conduct the operations as to cause the least possible obstruction and inconvenience to public traffic.  Unless other existing streets are stipulated to be used as detours, all traffic shall be permitted to pass through the work site.

• Notification of Abutting Property Owner.  The Contractor shall notify the abutting property owner at least 48 hours in advance of commencing removal work.
• Trees shall be removed in a professional manner.  Care shall be taken to avoid damage to adjacent trees, landscaping and hardscape improvements. Cut stumps shall be left no higher than 3” above the ground until ground by contractor.
• Should the contractor damage an adjacent tree or infrastructure during pruning and or removal operations, the Contractor will be responsible for all costs incurred to correct the damage.

Stump Removal

Stump grinding shall be completed as part of this project. Stump grinding, cleanup, topsoil backfilling and seeding shall be completed.  Stumps shall be ground to a depth of a minimum of 12 inches below grade.  Surface roots associated with stumps shall be ground 2 inches below grade.  The ground wood debris is to be removed from hole and replaced with topsoil. Topsoil and seed are the responsibility of the contractor to provide.  Disposal of organic waste generated by work described within will be taken to the City Shop Complex at 330 Bennett St. by the contractor.

Waste Disposal

Disposal of organic waste generated by work described within is the responsibility of the contractor.  No waste shall be left on the work site overnight unless prior arrangements are made with the Parks Superintendent and proper safety actions are taken to identify the hazard if left on public property.  Disposal of trees, limbs and branches will be taken to the City Shop Complex at 330 Bennett St. by the contractor.

Safety Standards

• All equipment to be used and all work to be performed must be in full compliance with the most current revision of the American National Standards Institute Standard Z-133.1-1988, or as amended.
• Work within public streets will require the Contractor to obtain a Right-of-Way permit from Public Works prior to beginning work. 
• The Contractor shall provide adequate barricades, flagmen, ground men, signs and/or public safety warning devices during the performance of the Agreement to protect and control motorist, and pedestrians.  The “Manual of Uniform Traffic Control Devices” by the Federal Highway Administration shall be adhered to.
• PPE should be worn in accordance to ANSI Z133- 2012, or as amended (section 5.5 and 3.4).
• Contractor is responsible for locating utilities before stumping.

Damage or Loss of Contractor’s Supplies or Employee’s Property

The City does not assume any liability from fire, theft, accident or any other cause resulting in damage or loss of the contractor’s supplies, materials or equipment, or of personal property or belongings of his employees.

Property Damage

Any private property or City property damaged or altered in any way during the performance of the work under this contract shall be reported promptly to the Parks Superintendent and shall be

rectified in an approved manner back to its former condition, prior to damage, at the contractor’s expense within five (5) calendar days of occurrence.  Damage to private property shall be repaired using like methods and materials.  Damage to City property will be repaired in accordance with all city standards and specifications.

Any damage noted, or seen, by the contractor that has occurred by any means other than during the performance of the contractor’s work, whether by vandalism or any other means shall be promptly reported to the Parks Superintendent.  Particularly, all hazardous conditions shall be reported.

Insurance

Commercial General Liability insurance issued by a reliable company or companies for personal injury and property damage, in an amount not less than $750,000 per claim, and in an amount not less than $1.5 million per occurrence and naming the City of Livingston as additionally insured is required.

Site Cleanup

With work possibly occurring over snow every attempt shall be made to clean up the site following removal activities.  The use of plywood or tarps to catch debris is highly recommended.

Time of Work

• All trees shall be removed, stumps ground, and all work completed before October 1, 2024.
• Failure to complete all work by the due date will constitute a $200.00 per day penalty.  Penalty will be taken into account as part of final bill.  If uncontrollable circumstances exist the Parks Superintendent may grant an extension as need be.
• Staging may begin after 7:00 a.m. but chainsaw and chipper operation may not commence until 8:00 a.m. Monday – Friday.  Work may occur over weekends but may not begin until 9:00 a.m. and conclude by 6:00 p.m.

Misc

• Montana prevailing wage rates shall apply.
• Provide in your proposal a breakdown of the cost per each tree.
• Contactor will be responsible for completing Department work orders for each tree completed and will be required to submit to the Parks Superintendent on weekly basis.
• The City of Livingston Parks Department reserves the right to add to or to take away trees based on funds available for this project and quotes received.
• Tree map can be found here:
  • https://dnrcmt.treekeepersoftware.com/index.cfm?deviceWidth=1920

City Contact

The contact for the Livingston Parks Department shall be:

Mike Skaggs

mskaggs@livingstonmontana.org

406-222-5667