REQUEST FOR PROPOSALS FOR FOR CARDIAC MONITORS AND AUTOMATIC EXRERNAL DEFIBRILLATORS

City Projects

Bids / Proposals

The City of Livingston endeavors to obtain quality goods and services at the lowest reasonable cost, while striving to operate at the highest standards of ethical conduct. The list below indicates all of the Bids and Request for Proposal/Qualification processes that are open at this time. More information regarding any of these items may be obtained by contacting the Finance Department at 406-823-6003

 

CITY OF LIVINGSTON MONTANA
REQUEST FOR PROPOSAL FOR CARDIAC MONITORS AND
AUTOMATIC EXRERNAL DEFIBRILLATORS
 
1. GENERAL
a) Introduction and Background
The City of Livingston Fire and Rescue Department is soliciting bids from qualified vendors to provide the Fire Department with up to five (5) cardiac monitors with defibrillators, one (1) cardiac monitor without a defibrillator, two (2) manual defibrillators, and eight (8) automatic external defibrillators. The Fire Department currently uses Philips MRX monitors that are reaching their life expectancy date. These monitors will no longer be supported by Philips technology shortly and need to be replaced with new equipment. The Fire Department is also the provider of EMS equipment to all of the volunteer agencies in Park County.

b) Objective
To provide the most up to date cardiac monitors available to Livingston Fire and Rescue and volunteer providers within Park County. A secondary objective will be to supply automatic external defibrillators (AEDS) to the volunteer agencies that do not have advanced life support capabilities.      

c) Vendor Provided Services

The vendor will provide all necessary training to ensure that all end-users are fully trained on and capable of using every function of the specified monitor.

2. REQUIRED COMPONENTS
a) Each cardiac monitor shall include but not limited to:
      1. Long-life battery exceeding 10 (ten) hours monitoring time
      2. Ability to capture and retain all images, vital signs, and electronic records
      3. Display video laryngoscopy and ultrasound images on the monitor screen
      4. Display screen must be a touch screen
      5. Drugs, fluids, and other interventions added to the patient record from the touch screen
      6. A printable summary of drugs, fluids, and interventions administered
      7. ECG reading that gives ST-elevation measurement with alarms
      8. QT duration measurement with alarms
      9. Invasive pressure expandable up to 4 channels
      10. Ability to pass event records from device to device
      11. Ability to output data as a PDF form
      12. Ability to stream real-time data to medical facilities
      13. Digital color camera up to 3.2 M pixels
      14. Ability to take still pictures or video using the H264 algorithm
      15. Ability to stream voice and video in real-time
      16. Ability to include images inpatient care report
      17. Ability to do field ultrasound
      18. Ability to do video laryngoscopy
      19. Internal thermal printer
      20. Ability to receive ECG review results on the monitor
      21. Ability to acknowledge receiving ECG review
      22. Ability to interface with Image Trend reporting software
3. SELECTION CRITERIA
a) The City will review the requests for bids based on the criteria outlined in the following section.
b) The City may complete additional evaluations if necessary. Using the information provided, the selection panel will make a final choice and award the contract to the best-qualified bidder.

 

4. CRITERIA
a) The City wishes to work with vendors that can provide timely and reliable service. The vendor should provide how they will address travel costs and travel time issues to do service on the monitors.
b) Experience: The vendor will have documented experience in providing service and technical support as required in a timely manner.
c) The vendor will provide documentation that the vendor meets or exceeds the requirements listed in Section 2: Required Components.

 
5. SUBMISSION REQUIREMENTS
          a) Each vendor must submit bids to the City by no later than close of business on December 8, 2020.
          b) Bids must be sealed and clearly marked “Proposed Bid to Supply Cardiac Monitors and AEDS to Livingston Fire and Rescue” on the outside of the envelope and be directed to:


City of Livingston
Office of the Finance Director
110 South B Street
Livingston Montana
59047

FAXED, ELECTRONIC OR E-MAIL COPIES WILL NO BE ACCEPTED.

 

6. REQUIRED CONTENT OF THE BID

The bid should be concise, well organized, and demonstrate the vendor’s ability to provide the desired cardiac monitors and AIDS. The proposal shall be limited to ten (10) one-sided pages (8.5 x 11), inclusive of the cover letter.

Cover Letter
The bid should include a letter describing the vendor’s interest in providing the requested monitors and AEDS. The person authorized to negotiate the bid with the City shall sign the cover letter. Include the name, phone number, and email address of the contact person for the bid.

 

7. FALSE OR MISLEADING STATEMENTS

If the review committee feels at any time that the vendor’s bid contains false or misleading statements, references, or attributes of the monitors and their capabilities, the bid shall be rejected.

8. ADDITIONAL QUESTIONS/REQUESTS FOR INFORMATION
Questions regarding the bid request should be addressed to:

Ken MacInnes, Fire Chief
Livingston Fire and Rescue
414 East Callender
Livingston Montana
59047
(406) 224-2053
firechief@livingstonmontana.org

9. AWARD OF BID
Bids will be opened at 10:00 am, on December 9, 2020.  Promptly upon making the final determination of ranking, the City will proceed to award the bid to the top-ranked vendor. All vendors not selected will be notified by the City of its decision. This advertisement publication requirement is outlined in MCA 7-1-4127.  

PUBLISH TUESDAY, NOVEMBER 24, 2020, AND TUESDAY, DECEMBER 1, 2020.

Attest:
Faith Kinnick
City of Livingston
November 20, 2020


 

 


 

 


 


LOCAL VENDOR PREFERENCE:
The City of Livingston has a Local Vendor Preference policy, to give some preference to local vendors and service providers:

  • If the purchase price is within 5% of the purchase price (of a non-local vendor), for purchases less than $5,000.00
  • If the purchase price is within 2% of the purchase price (of a non-local vendor), for purchases more than $5,000.00

Note: The City Manager reserves the right to waive this requirement with regard to the purchase of professional services (such as legal, engineering, consulting, etc) when its application creates an Undue Hardship upon the financial and/or operational systems of the City of Livingston.

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